Contacts are the core records of the Made an Impact software.

Data Fields

Notes in the following list:

# Required field Some more fields are required when other fields are used
* Configurable drop-down list of options
** Configurable list of tick-boxes
*** Add new organisation option available

Admin fields

  • Contact Id # auto-generated
  • Form Date #
  • Deleted # maintained by software
  • Responsible Staff Member #

Personal fields

  • Title *
  • Name #
  • Gender #, *

General fields

  • Location *
  • Aware of us via #, **, ***

Organisation fields

  • Organisation *,***
  • Position

Address fields

  • Line 1
  • Line 2
  • Town
  • Postcode
  • Address Use *

Keeping in touch fields

  • Home telephone
  • Home telephone use *
  • Mobile telephone
  • Mobile telephone use *
  • Email
  • Email use *

Next of Kin fields

  • Name
  • Address
  • Telephone
  • Relationship
  • Can be contacted in emergency

GP fields

  • Doctor
  • Practice *

Emergency contacts fields

  • Emergency contact
  • Telephone
  • Other key contact info

Preferred Worker fields

  • Preferred worker
  • See risk assessment tickbox

Contact type fields

  • General #, **
  • Volunteers **
  • Previously volunteered **
  • Services **
  • Previously used services **

Other info fields

  • Other info

Referral info fields

  • Organisation *, ***
  • Key contact
  • Contact number
  • Permission to contact referrer
  • Person consented to referral
  • Now obsolete

File inactive fields

  • Inactive tickbox
  • Staff member
  • Date

Listbox and checkbox options

Contact field options 

Field Default values
Age 11 to 21, 22 to 40, 41 to 59, 60 to 74, 75+
Contact type    Staff, Trustee, Service User, Volunteer, Member, Funder, General public, GP, Housing provider, Private Sector, Public Sector, Training, Voluntary and Community Sector, Other
GP Practice  
How heard Web, Word of Mouth, Other organisation, Directory, Friends, Formal referral, N/A / Unknown 
Location area  
Location type Rural, Urban 
Organisation  
Service  
Title Mr, Mrs, Miss, Ms, Dr
Use Don't use, May use
UseContact Don't use, May use, May use inc Newsletter etc
Volunteer  

Diversity field options

Beliefs Christian, Muslim, Hinduism, Judaism, Sikhism, Buddhist, Agnostic, Atheist, Other, None
Disability Yes, No, Prefer not to say
Disability type Physical, Hearing, Eyesight, Speech, Mental health, Learning, Mobility, Memory, Progressive illness, Other 
Ethnicity White British, White Other, Mixed Ethnicity, Chinese, Black British, Black Caribbean, Black African, Black Other, Asian British, Asican Other, Indian, Bangadeshi, Pakistani, Other Ethnicity, Prefer not to say 
Gender  Female, Make, Transgender, Prefer not to day
Nationality UK, European, Other
Sexuality Heterosexual, Lesbian/Gay, Bisexual, Prefer not to say
Status Migrant worker, Refugee/Asylum seeker, Not applicable